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What is a DCMS?

DCMS stands for "Document Control Management System".

 

Document Control is a process by which the distribution of technical and reference documents in engineering-related companies is managed.

 

The scope of a DCMS is to add form and process to the act of registering the following information:

 

- A list of project contacts (including suppliers and subcontractors)

- A register of technical documents supplied for use on the project

- Assign subscribers to such technical documents (chosen from the project contacts list)

- Mail-merge Technical documents and Transmittal Receipts to the chosen subscribers.

 

The main function of the DCMS is to ensure that, when a revision to any registered document is recorded on the database, copies are issued to the relevant people (subscribers).  This allows them to keep their files up-to-date.

 

The database is also used to record acknowledgements of receipt of such documents.